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100. Temporary appointments. For the authority of consulsgeneral to make temporary appointments where a vacancy occurs in the offices both of consul and vice-consul at a consulate within their jurisdiction, see paragraph 107.
SUPERVISORY POWERS OF DIPLOMATIC REPRESENTA
TIVES. 101. Supervisory powers.—Diplomatic representatives in countries where there is no consul-general with supervisory powers will continue, as heretofore, to exercise a general supervision of the consular officers within their respective jurisdictions. And, generally, these representatives will maintain such correspondence with consular officers in the countries to which they are accredited as they may deem conducive to the public interest. It will be the duty of consular officers to endeavor in all cases to comply with their requests and wishes.
102. Where a consul-general.-In countries where there is a consul-general with supervisory powers the several consuls subordinate to them, respectively, will not correspond officially with the diplomatic representatives of the United States in those countries, unless in reply to communications or inquiries from them, but will make all their representations through their respective consulates-general.
103. Over consuls-general.-Diplomatic representatives have the same general supervision over consuls-general which they have over consuls in countries where there is no consulgeneral. The consul-general in Cuba is, however, directly responsible to the Department of State.
104. China.-Owing to the remoteness of Peking from the consular ports, every consul in China will send to the diplomatic representative on the first of every month a brief topical summary, giving a list of all official communications made by him during the month preceding to the consul-general, the Department of State, the local Chinese authorities, to consular agents, or to others to whom he may have occasion to write in the course of business, and of all communications received. The consul-general will also in the same way keep the minister fully informed as to the business of the consulate-general, and consular agents will make similar reports to the consul in whose jurisdiction they act. Any event of political importance, whether American interests are directly involved or not, should be immediately reported to the legation.
105. Leaves of absence and nominations. -Requests for leave of absence or for the appointment of substitute or subordinate officers from principal officers in the Argentine Republic, Belgium, Bolivia, Chile, Costa Rica, Denmark (except the colonies), Guatemala, Hawaiian Islands, Honduras, Netherlands (except the colonies), Nicaragua, Peru, Portugal and dependencies, Roumania, Salvador, Sweden and Norway, Switzerland, Uruguay, and Venezuela must be accompanied by the written approval of the diplomatic representative of the United States resident in the country. (Paragraphs 97, 98.)
106. In other countries. In countries not included in the foregoing nor in paragraph 97 similar requests should be addressed directly to the Department of State. In Colombia, Liberia, and Mexico (except such as are within the jurisdiction of the consul-general at Nuevo Laredo), on the receipt of notice of the granting of a leave of absence, the consular officer will promptly inform the diplomatic representative of the contemplated date of departure and of the name of the subordinate left in charge of the office.
107. Diplomatic representative may appoint.-In case a vacancy occurs in the offices both of consul and vice-consul, or in case of the absence from the country of both of these officers, or in case of other emergencies, which requires the appointment of a person to perform temporarily the duties of the consulate, the diplomatic representative has authority to make such appointment, with the consent of the foreign government and in conformity to law and these Regulations, immediate notice being given to the Department of State. In those countries, however, where there are consuls-general, to whom the nominations of subordinate officers are required to be submitted for approval, the authority to make such temporary appointments is lodged with them. Immediate notice should be given to the diplomatic representative of the proposed appointment, and, if it can be done within a reasonable time, he should be consulted before the appointment is made. If such a vacancy should occur in a consulategeneral, the temporary appointment will be made by the diplomatic representative.
108. Title of appointees. It is required that the appointees to such vacancies should be designated by the title of viceconsul or vice-commercial agent, as the case may be, instead of acting consul or acting commercial agent, and that they should qualify for the office by filing a proper bond in the Department of State, in the manner prescribed for such officers. (Paragraphs 21, 43.)
RELATIONS TO NAVAL OFFICERS OF THE UNITED
109. Commanders of squadrons. When a naval squadron of the l'nited States visits a port where there is a consular officer, it is the duty of the commander of the squadron to send a boat on shore, with an officer on board, who shall visit the consul-general, consul, or commercial agent and tender him a passage to the flagship.
110. Salutes.—It is the duty of the consul-general, consul, or commercial agent to accept the invitation and visit the flagship, and tender his official services to the commander. He is entitled once while the squadron is in port to a salute of nine guns if a consul-general, of seven guns if a consul, or of five guns if a commercial agent, which may be fired either while he is on board (which is unusual) or while he is being conveyed from the vessel to the shore; in the latter case he will face the vessel, and at the end of the salute acknowledge it by raising his hat. A vice-consul-general, a vice-consul, or a vice-commercial agent, when in charge of the office and acting as consul-general, consul, or commercial agent, is entitled to the same salute as the titular officer.
111. Commanders of vessels. — When an American ship of war visits a port, it is the duty of the commander thereof, not a commander of a squadron or in chief, to pay the first visit in person to a consul-general, and to offer him a passage to his ship. If the consular officer be of lower grade than a consul-general, or if the commander be a commander of a squadron or in chief, it is the duty of the commander, on the arrival of his vessel in port, to send a boat with an officer to visit the consular officer and tender him a passage to the ship. It is the duty of a consular officer to accept the invitation. Consular officers are entitled to the same salutes from a ship of war as herein provided in the case of squad
112. Social attention to naval officers.—Though consular officers are expected to use their official position to advance the interests of the Navy, it may be remarked that their salaries are not established on a scale to require social attentions to the officers which call for the expenditure of money, unless they see fit to give them. The fact that such attentions have been given, or are supposed to be required, will not justify a consul in asking increased compensation.
113. When naval force may be asked.—The Navy is an independent branch of the service, not subject to the orders of the Department of State, and its officers have fixed duties preseribed for them; consuls will therefore be careful to ask for the presence of a naval force at their ports only when public exigencies absolutely require it, and will then give the offieers in command in full the reasons for the request and leave with them the responsibility of action. If the request is addressed to the Department of State, the reasons should like. wise be fully stated for its information.
CORRESPONDENCE WITH THE DEPARTMENT OF STATE.
114. Dispatches.-All dispatches addressed to the Department of State, as well as inclosures, must be written in a fair, legible hand, or typewritten, on cap paper, on every page, leaving an inch margin on each side of the page. Dispatch paper of the prescribed form will be supplied by the Department upon requisition therefor.
115. Typewritten dispatches. In typewritten dispatches and inclosures care should be taken that a margin of an inch or an inch and a half be allowed at the top of each page before writing the first line. By setting the carriage of the machine so that it will begin to write at No. 10 of the scale, a good margin will be secured on the left-hand side of the first page. On the second page the right-hand side should not be written on beyond the figures 55 marked on the scale. These margins allow the room necessary for binding the dispatches, and also give them a neat and uniform appearance. A margin of an inch should be allowed at the bottom of each page.
116. Reports.—Reports intended for publication should be written on one side of the sheet only, in order to facilitate their printing. They need not be sent in duplicate.