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books or maps; clerk hire, unless provided for by law and under authority from the Department of State; or for cops: ing or translations, except when made by special order of the Department. Repairs, however, of the official seal or of furniture, and the expense of moving the archives and property on a change of location of the consulate, are proper charges against the Government. So also is the amount of duties and charges paid at foreign custom-houses on official supplies of stationery, flags, furniture, or other articles sent by the De partment. Fireproof safes are provided only for the more important consulates and upon satisfactory representation o the necessity for their use.


554. The account for allowance for clerks at those office for which it has been provided (paragraph 27) must be ren dered separately to the Department of State. It should b accompanied by the receipt of the person employed as clerk and by the consul's certificate that the service has been per formed as charged for, and that the account is correct an just. If it is necessary to draw for the amount (paragraph 567,572), or for any part of it, the draft should be a separat draft drawn upon the Secretary of State. (Form No. 114.)



555. Accounts for salaries of marshals, interpreters, and guards.Consuls will pay the salaries of marshals at consular court: the salaries of interpreters at consulates in China, Japan, an Zanzibar; and the expenses of interpreters and guards i Turkish dominions. Separate accounts and vouchers for sug payments should be forwarded quarterly to the Departmer of State in the same dispatch transmitting accounts for coi tingent expenses and clerk hire. Drafts for these account should be drawn upon the Secretary of State. (Form No. 165; paragraph 517.)

556. Expenses of prisons for American convicts. The account for expenses of prisons for American convicts is to be transmitted quarterly, with the necessary vouchers, when such expenses shall have been incurred, to the Department of State. This account covers the actual cost of rent of prison and of keeping and feeding prisoners. It also covers the wages of keepers at Shanghai, Kanagawa, and in the Turkish dominions. It is provided by law, however, that no more than 50 cents per day for the keeping and feeding of each prisoner while actually confined shall be allowed. It has been decided that the cost of prison rent is not to be computed in this per diem allowance; and medical attendance and medicines, when required, are also exempted from being included. Wages of keepers at Shanghai, Kanagawa, and in the Turkish dominions are especially provided for in the law independently of the 50 cents per day limit. But no allowance shall be made for the keeping and feeding of any prisoner who is able to pay or does pay the above sum of 50 cents per day, and the consular officer shall certify to the fact of inability in every case. Form No. 165 is suitable for use in rendering this account.—28 Stat. L., 824.


557. Accounts relating to seamen.—The returns to be made under this general account are: (1) Statement of relief of seamen and account current (Form No. 94); (2) detailed list of seamen discharged, shipped, deserted, and deceased (Form No. 124); (3) return of seamen who have come upon the consulate otherwise than in the employment of vessels or by regular discharge therefrom (Form No. 126). All of these returns are to be transmitted to the Auditor for the State and other Departments. But it is not necessary to send the blank forms when there have been no transactions relating to seamen; mention of the fact by the consular officer in a dispatch will be sufficient. The third form mentioned, Form No. 126, is to be filled up and forwarded on the date of the arrival of the seamen at the consulate. The others are to be rendered quarterly. Attention is called to previous instructions herein for information as to the items to be embraced in the account for the relief of seamen and the vouchers to sustain them. (For forms of sundry vouchers, see Forms Nos. 95, 96, 97, and 98.)

558. Statement of relief of seamen and account current. This ro turn should be prepared as shown in Form No. 94, and shou: be a complete statement of the entire receipts and disbursements on account of seamen during the quarter for which it is rendered. Where seamen have been discharged with one month's extra wages, the grounds on which they have been so discharged should be noted on the statement in the column headed “Remarks.” So, also, where seamen have come upon a consulate casually, or otherwise than in the employment of vessels or by regular discharge therefrom, the manner in which they came upon the consulate should be stated, with the names of the vessels on which they were last employed and the ports to which they belong; and particulars (as full as possible) should be given showing how and why such seamen left the employment of their vessels. The statement of account at the bottom of the form should show on the debit side the amount disbursed for ne relief of seamen and the balance of wages paid to the seamen, and on the credit side it should show the full amount of extra wages and arrears and other moneys received for seamen. For any balance that may be due from the United States on this account, the consul may draw on the Secretary of the Treasury, unless he has in his hands sufficient funds to pay the same from surplus fees.

559. Detailed list of seamen discharged, shipped, deserted, and deceased (Form No. 124).- This return is clearly explained by its title. Consular officers are required by section 7 of the act of June 26, 1881, to collect all arrears of wages due to seamen at the time of their discharge.—23 Stat. L., 55, sec. 7. A return of these wages, and of the extra wages collected, should be made quarterly on this form to the Auditor for the State and other Departments and should be accompanied by the seamen's receipts therefor. (Form No. 164.)

560. Ships' bills to be made in duplicate.—All consular bills against vessels of the United States for moneys collected shall be made in duplicate and shall show each item of charge, including all moneys received for wages and extra wages, corresponding in these respects to the entries in the “Ship's daily journal” (Form No. 135). The originals of such receipts are to be delivered to the master of the vessel; and the duplicates, after being countersigned by the master, are to be sent by the consular officer as vouchers to the proper quarterly account to the Auditor for the State and other Departments. In case the signature of the master can not from any cause be obtained, the reasons therefor should he reported to the Auditor at the time of sending the account. (Paragraphs 183 and 523.)


561. Receiving instructions. The first salary account will be stated for the time, not exceeding thirty days, during which the consular officer is receiving his instructions. (Form No. 106.) The time can not begin prior to the date of the oath of office. (Paragraph 492.) The draft therefor is drawn before departure. A certificate (Form No. 107) of the number of days occupied in receiving instructions should accompany the account. No allowance of salary, however, on account of time occupied in receiving instructions is made when the appointee is out of the United States at the time of appointment.

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562. Drafts and accounts for instruction period.—Drafts and accounts for the instruction period should, when practicable, be made out with the assistance of the accounting officers of the Department of State. This account is to be sent to the Auditor for the State and other Departments.

563. Transit and awaiting exequatur.-A separate account must be stated for the time occupied in transit from the residence of the consular officer to his post of duty. (Form No. 108.) This account must be accompanied by a certificate (Form No. 109.) The transit must be made in the shortest time in which it can be accomplished by the ordinary routes of travel. In no case can a draft for transit salary be drawn before the journey is completed.

Consular officers coming home after retiring from office will not be allowed transit salary unless the return home takes place within a reasonable time after delivering up the office or being otherwise relieved from its duties. The final or home-transit account must be accompanied by a certificate (Form No. 111.)

If the consular officer, after arrival at his post, is obliged to wait for his exequatur or is delayed in taking charge of the office, the account for the time so occupied should accompany the transit account, and he should certify in regard to the time thus actually and necessarily occupied as in the case of transit.

The Department of State should be promptly advised by consular officers of the time occupied by them in making the transit to and from their posts of duty at the beginning and termination of service, and also of the time while awaiting the receipt of authority to act at their posts.

564. Final account and draft.—It is also a rule of the Treasury Department not to pay any draft for final account until all the accounts of the officer shall have been received and

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