stationery, etc., PURCHASES OF STATIONERY. Contracts for 82. It shall not be lawful for any of the Executive Delimited to one partments to make contracts for stationery or other supJan. 81, 1868, plies for a longer term than one year from the time the contract is made.' year. Res. No. 8, v. 15, p. 246. Sec. 3735, R.S. fuel in District of Columbia. Appointment INSPECTION OF FUEL. Inspection of 83. It shall not be lawful for any officer or person in the civil, military, or naval service of the United States in of inspectors, the District of Columbia to purchase anthracite or bitumiMar. 15, 1898, s. nous coal or wood for the public service except on condition Sec.3711, B.S. that the same shall, before delivery, be inspected and etc. 6, v. 30, p. 316. Appointments of weighers, etc., accounting offi weighed or measured by some competent person to be appointed by the head of the Department or chief of the branch of the service for which the purchase is made from among the persons authorized to be employed in such Department or branch of the service. * * * * * The person appointed under this section shall ascertain that each ton of coal weighed by him shall consist of two thousand two hundred and forty pounds, and that each cord of wood to be so measured shall be of the standard measure of one hundred and twenty-eight cubic feet. Each load or parcel of wood or coal weighed and measured by him shall be accompanied by his certificate of the number of tons or pounds of coal and the number of cords or parts of cords of wood in each load or parcel. Sec. 6, act of March 15, 1898 (30 Stat. L., 316). 84. The proper accounting officer of the Treasury shall to be certified to be furnished with a copy of the appointment of each inspector, weigher, and measurer appointed under the Sec. 3712, R.S. preceding section. Sec. 2, ibid. cer. Sec. 2, ibid. for fuel, etc., cate. Ibid. Sec. 3713, R.S. No payments 85. It shall not be lawful for any accounting officer to without certifi pass or allow to the credit of any disbursing officer in the District of Columbia any money paid by him for purchase of anthracite or bituminous coal or for wood, unless the voucher therefor is accompanied by a certificate of the proper inspector, weigher, and measurer that the quantity paid for has been determined by such officer. Ibid. For statutory requirements in reference to the purchase, by the Post-Office Department, of envelopes for the use of the several Executive Departments, see paragraph 328, post, section 96, act of January 12, 1895 (28 Stat. L., 624). 2 See also, for further statutory provisions on this subject, the act of June 14, 1878 (20 Stat. L., 131), and sections 12, 13, 14, and 15 of the act of March 2, 1895 (28 Stat. L., 813), and IV Compt. Dec., 585. ANNUAL REPORTS. Par. 86. Time of making. 87. Report of clerks employed. 88. Condition of business. 89. Inefficient clerks. Par. 90. When to be furnished to printer. 91. Exclusion of certain matter. 92. Penalty for failure to make reports. ing annual re 86. Except where a different time is expressly prescribed Time of makby law, the various annual reports required to be submit- ports. See all acts reted to Congress by the heads of Departments shall be quiring reports. made at the commencement of each regular session, and shall embrace the transactions of the preceding year. 87. The head of each Department shall make an annual report to Congress of the names of the clerks and other persons that have been employed in his Department and the offices thereof; stating the time that each clerk or other person was actually employed, and the sums paid to each; also, whether they have been usefully employed; whether the services of any of them can be dispensed with without detriment to the public service, and whether the removal of any individuals, and the appointment of others in their stead, is required for the better dispatch of business. Sec. 195, R. S. Report of clerks employed. 202, s. 11, v. 5, p. 525. Sec. 194, R. S. dition of busi Mar. 15, 1898, s. 88. Hereafter it shall be the duty of the head of each Report of conExecutive Department, or other Government establishment ness; arrears. at the seat of Government, not under an Executive Depart- 7, v. 30, p. 316. ment, to make at the expiration of each quarter of the fiscal year a written report to the President as to the condition of the public business in his Executive Department or Government establishment, and whether any branch thereof is in arrears. Sec. 7, act of March 15, 1898 (30 Stat. L., 316). Report of numwho are below a efficiency. ber of employees fair standard of Sec. 2, July 11, 89. It shall be the duty of the heads of the several Executive Departments of the Government to report to Congress each year in the annual estimates the number of employees in each bureau and office and the salaries of each 1890, v. 26, p. 268. who are below a fair standard of efficiency. Sec. 2, act of July 11, 1890 (26 Stat. L., 268). to 90. The head of each Department, except the Depart- Department rement of Justice, shall furnish to the Congressional Printer be furnished to ports, when printer. 1 For reports to be rendered by the Secretary of War, as such, see the chapter entitled THE DEPARTMENT OF WAR; for reports in respect to the expenditures of contingent funds, see paragraphs 59 and 60, ante. Section 73 of the act of January 12, 1895, contains the requirement that "no report, document, or publication of any kind distributed by or from an Executive Department or bureau of the Government shall contain any notice that the same is sent with 'the compliments' of an officer of the Government, or with any special notice that it is so sent, except that notice that it has been sent, with a request for an acknowledgment of its receipt, may be given.” See, also, the act of March 3, 1893 (27 Stat L., 572). 155, ss. 1, 3, v. 13, 22, 1870, c. 150, s. June 25, 1864, c. copies of the documents usually accompanying his annual pp. 184, 5: June report, on or before the first day of November in each year, 12. v. 16, p. 164. and a copy of his annual report on or before the third Sec. 196, R. S. Monday of November in each year. examined and tions, etc., to be Reports to be 91. The heads of the Executive Departments, before maps, illustra- transmitting their annual reports to Congress, the printing of which is chargeable to this appropriation, shall cause the same to be carefully examined, and shall exclude therefrom all matter, including engravings, maps, drawings, and illustrations, except such as they shall certify in their letters transmitting such reports to be necessary and to relate entirely to the transaction of the public business. Act of August 30, 1890 (26 Stat. L., 411). Penalty for failure to make reports. July 18, 1866, s. 42, v. 14, p. 188. Sec. 1780, R. S. Inventories of property. 92. Every officer who neglects or refuses to make any return or report which he is required to make at stated times by any act of Congress or regulation of the Department of the Treasury, other than his accounts, within the time prescribed by such act or regulation, shall be fined not more than one thousand dollars and not less than one hundred.1 INVENTORIES OF PROPERTY. 92a. The Secretary of State, the Secretary of the TreasJuly 15, 1870, c. ury, the Secretary of the Interior, the Secretary of War, 364: Feb. 27, 1877, the Secretary of the Navy, the Postmaster-General, the Sec. 197, B. S. Attorney-General, and Commissioner of Agriculture shall 300, s. 1, v. 16, p. c. 69, v. 19, p. 241. keep, in proper books, a complete inventory of all the property belonging to the United States in the buildings, rooms, offices, and grounds occupied by them, respectively, and under their charge, adding thereto, from time to time, an account of such property as may be procured subsequently to the taking of such inventory, as well as an account of the sale or other disposition of any of such property, except supplies of stationery and fuel in the public offices and books, pamphlets, and papers in the Library of Congress. The following statements in the nature of reports are required by statute to be submitted to the Secretary of the Treasury, to be by him embodied in the annual Book of Estimates: (a) Statement of the number of rented buildings in the District of Columbia (act of July 16, 1892, 27 Stat. L., 183; paragraph 74, ante); (b) statement of proceeds of sales of old materials, condemned stores, etc., sec. 3672, Revised Statutes, paragraph 75, ante; (c) statement of the condition of business in the several Executive Departments and of arrears thereof, sec. 7, act of March 2, 1895 (28 ibid., 808); paragraph 77, ante; (d) statement of the number of employees who are below a tair standard of efficiency, sec. 2, act of July 11, 1890 (26 ibid., 268); paragraph 78, ante). The heads of the several Executive Departments are also required to cause monthly reports of the public business to be made and submitted to them, showing the condition of the public business in their respective Departments. Section 174, Revised Statutes, and section 7, act of March 15, 1898 (30 Stat. L., 216), paragraphs 22 and 53, ante. THE OFFICIAL REGISTER. 93. To enable the officer charged with the duty of preparing the Official Register of the United States to publish the same, the Secretary of the Senate, the Clerk of the House of Representatives, the head of each Executive Department of the Government, and the chief of each and every bureau, office, commission, or institution not embraced in an Executive Department, in connection with which salaries are paid from the Treasury of the United States, shall, on the first day of July in each year in which a new Congress is to assemble, cause to be filed with the Secretary of the Interior a full and complete list of all officers, agents, clerks, and other employees of said Department, bureau, office, commission, or institution connected with the legislative, executive, or judicial service of the Government, or paid from the United States Treasury, including military and naval officers of the United States, cadets, and midshipmen. Said lists shall exhibit the salary, compensation, and emoluments allowed to each of said officers, agents, clerks, and other employees, the State or country in which he was born, the State or Territory and Congressional district and county of which he is a resident and from which he was appointed to office, and where employed. A list of the names, force, and condition of all ships and vessels belonging to the United States, and when and where built, shall also be filed with the Secretary of the Interior by the heads of the Departments having supervision of such ships and vessels, for incorporation in the Official Register. Sec. 43, act of January 12, 1895 (28 Stat. L., 601). The Official Jun. 12, 1895, s. Register. 13, v. 28, p. 601. 99. Official postage stamps for use of Departments. 100. Penalty envelopes. 101. Telegraph connecting the Capitol with the Executive Departments. 102. The same. be made for rent 93a. Hereafter no contract shall be made for the rent of No contracts to any building, or part of any building, in Washington, not of any building now in use by the Government, to be used for the purposes priation thereof the Government, until an appropriation therefor shall for, etc. in Washington without appro v. 18, p. 144. June 22, 1874, have been made in terms by Congress. Act of June 22, 1874 (18 Stat. L., 144). buildings; restriction. Aug. 5, 1882, v. 22, p. 241. Renting other 94. Where buildings are rented for public use in the District of Columbia, the Executive Departments are authorized, whenever it shall be advantageous to the publie interest, to rent others in their stead: Provided. That no increase in the number of buildings now in use, nor in the amounts paid for rents, shall result therefrom. August 5, 1882 (22 Stat. L., 241). Recording prohib clocks ited. Feb. 24, 1899, v. 30, p. 846. Transportation of remains of de ees Act of 95. No money appropriated by this act shall be used for expense of repairing recording clocks used for recording time of clerks or other employees in any of the Executive Departments at Washington, nor shall there thereafter be used in any of the Executive Departments at Washington any such recording clocks. Act of February 24, 1899 (30 Stat. L., 846). 96. Hereafter the heads of Departments shall not ceased employ-authorize any expenditure in connection with transportaized not author- tion of remains of deceased employees, except when otherwise specifically provided by law. Act of June 7, 1897, (30 Stat. L., 86). June 7, 1897, v. 30, p. 86. lic buildings in hibited. Draping pub- 97. Hereafter no building owned, or used for public mourning pro- purposes, by the Government of the United States, shall Sec. 3, Mar. 3, be draped in mourning and no part of the public fund shall 1893, v. 27, p. 715. be used for such purposes. Sec. 3, act of March 3, 1893 partments for cials prohibited. 1893, v. 27, p. 715, (27 Stat. L., 715). Sec. 4, act Closing De- 98. Hereafter the Executive Departments of the Gov deceased ex-offi- ernment shall not be closed as a mark to the memory of Sec. 4, Mar. 3, any deceased ex-official of the United States. of March 3, 1893 (27 Stat. L., 715). Official postage 99. The Secretaries, respectively, of the Departments partmental use. of State, of the Treasury, War, Navy, and of the Interior, 1883, v. 22, p. 563. and the Attorney-General, are authorized to make requisi stamps for de Sec. 2, Mar. 3, Penalty envelopes for inclosure tions upon the Postmaster-General for the necessary amount of official postage stamps for the use of their Departments, not exceeding the amount stated in the estimates submitted to Congress; and upon presentation of proper vouchers therefor at the Treasury, the amount thereof shall be credited to the appropriation for the service of the PostOffice Department for the same fiscal year. Sec. 2, act of March 3, 1883 (22 Stat. L., 563). 100. And it shall be the duty of the respective Departof answers to of ments to inclose to Senators, Representatives, and Delegates in Congress, in all official communications requiring ficial communi cations. Sec. 2, ibid. The act of July 7, 1898 (30 Stat. L., 652), contained a similar requirement. 2 This enactment replaces section 198, Revised Statutes, in pari materia. |