The employee making a sale fills out and hands to the real estate officer, together with the cash received, a report of such sale on a form like that shown in Figure 261.

St. Louis,

James J. Smith

Jan.

1363 Finney Air.

15_1907

Kindly allow bearer to inspect premises occupied by you, and

by so doing oblige,

Very truly yours,

MISSISSIPPI VALLEY TRUST CO.,

R.S. J.
By-

FIG. 262.-PERMISSION TO INSPECT PROPERTY.

When the company's agent does not accompany the inquirer to the property which he wishes to inspect, it is convenient to use a card like that represented in Figure 262, addressed to the occupant of the property, or to the party who is locally in charge.

Property may be rented from month to month without a formal written agreement, or for a specified term under a written lease. Forms of leases vary according to the conditions.

The employee who rents a property hands in for the use of the bookkeeper a memorandum like that in Figure 263. In case of a removal, he uses the form shown in Figure 264.

Ordinary blank forms answer the purpose for receipts for rent, but it is more convenient to have a special form such as that shown with

ALL RENTS PAYABLE MONTHLY IN ADVANCE.

The law requires monthly tenants to give one month's notice in writing before rent day on vacating premises.

for the month ending

March 31, 1906

will be due March 1, 1906.

REAL ESTATE DEPARTMENT

MISSISSIPPI VALLEY TRUST COMPANY

N. W. COR. 4TH AND PINE STREETS,

ST. LOUIS.

at

Please remit the amount, $202.

promptly on that date.

REQUESTS FOR REPAIRS, SHOULD BE MADE IN WRITING.

FIG. 266.-RENT NOTICE.

stub in Figure 265. Whenever possible, it is well to get the tenant inte the habit of calling at the company's office to pay his rent. Many tenants are willing to do this regularly; thus saving the company the trouble and expense of a special trip for collection, besides bringing them in closer touch with the company, so that they are apt to become customers of the other departments. If it is necessary to send notices of rent due, a form like that shown in Figure 266 is mailed several days before the rent is due. When the rent is delinquent, a notice like that in Figure 267 will often obviate the necessity of legal action.

277 John.

March 13 1907

St.

PLEASE TAKE NOTICE THAT YOU MUST PAY YOUR DELINQUENT RENT AT THIS OFFICE OR

SURRENDER POSSESSION OF PREMISES AT_777 John

St.

IMMEDIATELY.

YOUR NON-COMPLIANCE HEREWITH WILL NECESSITATE OUR BRINGING ACTION TO SECURE

Please deliver 15 74 Redwood shingles best grades, at

#1036 Rann St.

Repairs or supplies for buildings in charge of the department are ordered upon written requisitions like that shown in Figure 268, of which carbon copies are retained by the company.

Figure 269 shows a loose-leaf form used to list properties in charge of the department.

The left-hand page of a "Rent roll book," permanently bound, is shown in Figure 270. The width of the page is 18 inches. The record is continued on the right-hand page of the book, the columns of whihe are headed with the names of the months from March to December, inclusive. This answers the double purpose of a rent book and a list of properties handled for each landlord.

Forms for the record of insurance and taxes on real estate held in the trust department have been shown in Figures 74, 75, 76, 77 and 78. Other forms for such records are shown in Figures 271 and 272.

Figure 273 shows a statement of rents collected. The sheets are arranged in a loose-leaf binder with a duplicate form underneath, so that when the sheet is torn out to send to the customer, a copy of the statement in permanent form is retained.

The Tickler or Maturity Index of this department does not differ in principle from those of other departments already described. Either cards or bound books are used, according to preference.

The methods of accounting for this department vary according to the extent of the business, and the tastes of the officers. The general methods already described for the estates division of the trust department are for the most part adapted to the use of this department. Original entries may be made upon debit and credit tickets, such as have been shown in Figures 158 and 159, and from them be entered in the journal, or may be entered at once in an ordinary cash-book. For a journal, the form shown in Figure 274 is convenient. The names of the accounts are entered in the middle column, descriptions of items at the sides. The ledger forms shown in Figures 16 and 17 are convenient for accounts in this department. Ordinary ledger forms are also used.

Forms of rent books have been shown in Figures 70, 71, 72, and in Figure 270. Another form is shown in Figure 275. The top of the page being blank, such memoranda may be entered as the bookkeeper or officer in charge prefers.