APPENDIX F. STEPS IN PREPARING THE PUBLICATIONS The steps involved in the preparation of the publications are presented in the outline below: 1. Steps required once, at beginning of each series of publications: a. General Planning series format, e.g., covers, series designation, introductory pages, layout, and organization of the individual publications b. Tables Preparation of table outlines (subject matter and areas in boxheads and stubs) Review of table outlines for Bureau style and publications standards Planning, charting, and pagination of tables for publication output Design and preparation of copy of boxheads, stubs, titles, running heads, and headnotes, for the portion of the tables to be preprinted Printing of tables (those portions preprinted) Preparation of instructions, including sources, for posting historical data for the tables Design of worksheets for posting historical data for tables to be typed manually Development of computer programs for high-speed printer publication printouts c. Standard text and introductory pages Planning and writing Review for Bureau policy, style, clarity, and consistency of treatment Printing Holding boilerplate for assemble and production d. Maps and charts Determination of outline maps required to show limits and location of geographic areas for 2. Steps required for each individual report a. Tables--typewriter copy Posting historical data Typing and proofreading of historical portions of tables; preparation for publication, including insertion of running heads, titles, rules, and page numbers Tabulation and printout of 1960 data Clerical review Critical review of subject-matter content (initial) Retabulation, printout, and correction, as necessary Typing and proofreading of 1960 data Machine check of all data Correction and proofreading Critical review of subject-matter content (final) Review for reproduction presentability b. Tables--high-speed printer copy Posting historical data Putting the historical data on punchcards, transferring the data to computer tape, printout, and checking and correcting Tabulation of 1960 data, producing publication-table tape for high-speed printer Clerical review and machine check, as necessary, for control, reproduction presentability, and content Critical review of subject content Review of appearance for reproduction Correction, including reprocessing as required Completion of high-speed printer tables for publication, including insertion of running heads, column rules, and page numbers, and review of appearance for reproduction c. Nonstandard text Planning and writing Review for Bureau policy, style, clarity, and consistency of treatment Preparation of manuscripts for printing Printing d. Maps and charts Providing data to cartographers Detailed design of each outline map, statistical map, and graph, preparing drafting specifications, and review Drafting of line work, lettering composition and placement, insertion of legends, titles, scale, etc. Verification and review Final photographic reproduction for printer Printing e. Completed report Assembly and review of completed report Microfilming report (to provide office copy) Printing Review and approval of printed report for release 3. Continuous services for publications program Preparation of the production timetables implied in the above steps and estimating publication dates therefrom, and adjusting as required Establishing priorities, expediting production, coordinating programs, and reporting progress Periodic review of progress and problems Review and monitoring of the detailed budget for publications, to anticipate surpluses or deficits |