and (f) such other facts as may be material. The results of such investigation will be reported by the General Services Administration to the Secretary of Defense together with its recommendation with respect to the granting or denying of the application.

§ 266.653 Action by Secretary of Defense, conditions of loan.

The Secretary of Defense may in his discretion authorize or refuse to authorize such loan. In the event that it is authorized, the loan of the property applied for will be upon terms (a) requiring the property to be fully cared for and maintained by the applicant according to such standards as the Secretary of Defense may prescribe, (b) requiring the property to be kept available for immediate return upon request to the General Services Administration or such other Governmental department or agency, or other person as the Secretary of Defense may designate, and (c) requiring the applicant to assume all costs of transportation, maintenance, and insurance of the property while subject to the loan, so that the loan will be without expense to the Government.

§ 266.654 Authorization

to General

Services Administration.

In the event that the Secretary of Defense approves the loan, the General Services Administration will be notified of such approval, and will be authorized to make the loan upon the conditions prescribed in § 266.653, and such other terms as the General Services Administration may prescribe.

DISPOSITION OF EXCESS INDUSTRIAL PROPERTY FREE OF NATIONAL SECURITY CLAUSE WHEN NO LONGER REQUIRED FOR NATIONAL INDUSTRIAL RESERVE

§ 266.700 Scope of §§ 266.700 to 266.701-2.

Sections 266.700 to 266.701-2 deal with procedures for disposition of property in the National Industrial Reserve when it is no longer needed for such reserve.

authorize the relinquishment or waiver of a part or all of the provisions of the National Security Clause applicable to such property.

§ 266.701-1

Property under control of disposal agency.

If the property is under the control of a disposal agency, the Secretary of Defense will notify the head of such disposal agency of the relinquishment or waiver of the National Security Clause, and the property shall thereafter be offered for disposition free from the provisions so relinquished or waived.

§ 266.701-2 Property under control of a transferee.

If the property has been disposed of to a transferee subject to a National Security Clause, the Secretary of Defense will relinquish or waive the National Security Clause.

"DoD Technical Information," dated Dec. 31, 1962).

(c) Establish a broader engineering data base.

(d) Enlarge the opportunities for achieving improved design, standardization, competitive procurement, and item entry control objectives set forth in DoD Directive 4120.3, "Defense Standardization Program," dated April 23, 1965, and DoD Instruction 4120.8, "Use of Standardization Documents Issued by Industry Groups," dated August 9, 1960 (25 F.R. 8606), and encourage the reuse of previous design solutions.

(e) Facilitate and encourage the development, promotion, and use by industry groups of improved engineering data systems and techniques.

(f) Provide a basis for the development and use of improved engineering data retrieval systems throughout the defense community.

(g) Establish the users' confidence in the technical validity and integrity of DoD-controlled engineering data to insure its reuse in furtherance of DoD objectives.

§ 267.2 Applicability and scope.

The provisions of this part apply to all DoD components engaged in research, development, test, and evaluation (RDT&E), procurement, production, and supply activities involving the following types of engineering data.

(a) Formally approved engineering data. All engineering documentation subjected to formal development and review by one or more DoD components (see DoD Directive 4120.3, "Defense Standardization Program," dated Apr. 23, 1965, and DoD Instruction 4120.8, "Use of Standardization Documents Issued by Industry Groups," dated Aug. 9, 1960 (25 F.R. 8606)). Typical examples are: (1) Standards: (1) Federal and Military standards.

(11) DoD-approved industry standards. (2) Specifications: (i) Federal and Military specifications.

(11) DoD-approved industry specifications.

(3) Military handbooks.

(4) Qualified products lists.

(b) Additional engineering data. Other engineering documentation not now subJect to formal standardization development and review processes may be included upon establishment of the necessary procedures and controls (see

(a) Engineering data. (1) That portion of technical data contained in documents prepared by a design activity to disclose and describe configuration, design form and fit, performance, operation, reliability, maintainability, quality control, or other engineering features of items, materials, methods, practices, procedures, processes, and services.

(2) The principal documentation of engineering data occurs in standards, specifications, engineering drawings, associated lists (lists of material, parts lists, data lists, and index lists), item data sheets, performance parameters, test procedures or reports, engineering configuration changes, and other documents providing design data or design disclosure.

(b) Data management. The function of determining and validating data requirements, planning for the timely and economical acquisition of data, and insuring the adequacy and availability of acquired data for their intended use.

(c) Data retrieval systems. Manual or mechanized methods for the recovery of selected data from a collection of like data for the purpose of obtaining specific information. Retrieval includes all the procedures used to identify, search, find, and remove specific information or data stored. It excludes both the creation and the use of the data. § 267.4 Concept.

For maximum applicability, engineering data used by scientists, engineers, and other personnel engaged in research, development, test, evaluation, procurement, production, supply, and maintenance functions must be accurate, current, and properly organized.

(a) To achieve this objective, current DoD procedures (see DoD Directive 4120.3, "Defense Standardization Program," dated Apr. 23, 1965, DoD Instruction 5010.11, "Improved Management of Technical Logistics Data and Information," dated Feb. 25, 1964, and DoD Instruction 5010.12, "Technical Data and Information; Determination of Requirements and Procurement of," dated May 27, 1964), governing the generation, coordination, reproduction, and distribu

tion of Military specifications and standards are extended to cover the engineering documentation data covered by this part.

(b) As additional engineering data files are developed and maintained by responsible DoD components (see § 267.5 (c)), they shall be incorporated in the documentation files of the Navy Publications and Printing Office to enable DoD components to refer to specific documentation "titles" or "numbers" in requests for proposals, contracts, and specifications.

(c) DoD standard data elements and codes established in accordance with the provisions of DoD Directive 5000.11, "Data Elements and Data Codes Standardization Program," dated December 7, 1964,' and DoD Instruction 5000.12, "Data Elements and Data Codes Standardization Procedures," dated April 27, 1965,1 will be used in the management of engineering data where available. Other data elements and codes used therefor are interim and subject to change after being standardized under the provisions of DoD Directive 5000.11 and DoD Instruction 5000.12.

[32 F.R. 8588, June 15, 1967, as amended at 32 F.R. 12608, Aug. 31, 1967]

§ 267.5 Responsibilities.

(a) The Director of the Office of Technical Data and Standardization Policy who is the Functional Manager for the Defense Standardization Program (see DoD Directive 4120.3, "Defense Standardization Program," dated Apr. 23, 1965, and DoD Instruction 5010.13, "Technical Data and Standardization Management," dated Dec. 28, 1964) will provide leadership and program guidance to DoD components to assure compliance with the provisions of this Instruction throughout the Department of Defense, including:

(1) A review of DoD and applicable non-DoD engineering documentation data to determine their suitability and/ or potential for organizing into Engineering Data Files under the terms of this part;

(2) Establishment of quality, reliability, and currency criteria for the engineering documentation data selected for assembling into Engineering Data Files;

(3) Assignment of responsibilities to DoD components, when appropriate, for

1 Filed as part of original document. Single copies available from Naval Supply Depot, 5801 Tabor Avenue, Philadelphia, Pa. 19120 Attn.: Code 300.

the development and maintenance of designated Engineering Data Files for joint use by all DoD components; and,

(4) Surveillance to assure effective utilization of the Engineering Data Files to satisfy DoD objectives stated in § 267.1.

(b) Heads of DoD components will:

(1) Establish procedures, consistent with this part and its implementing documents (see § 267.6), governing the review, approval, and release of engineering data with reuse potential.

(2) Exercise sufficient discipline over the technical adequacy, quality, reliability, and currency of Engineering Data Files to permit (1) the Department of the Navy to develop the operating procedures referred to in paragraph (c)(1) of this section, and (ii) other DoD components to reference these data by "title" or "number" in requests for proposals, contracts, and specifications, rather than providing actual copies of this material.

(c) Under the direction of the Secretary of the Navy, or his designee for the purpose, the Headquarters, Navy Publications and Printing Service, will:

(1) Establish operating procedures, in coordination with ODDR&E, OASD (I&L), Military Departments, and Defense Agencies, governing the indexing, publishing, and distributing (including selling) of engineering data received from releasing DoD components.

(2) Release one (1) copy of all such data on receipt to each of the firms which has been certified (see paragraph (d) of this section) to be qualified to organize, index and distribute engineering data via mechanized retrieval systems throughout the Department of Defense, its components and its contractors.

(3) The Navy Publications and Printing Service Office (Philadelphia, Pa.) will:

(1) Assemble and provide to qualified receipients machine-readable indexes and other documented material; and,

(ii) Establish fee charges, where appropriate, to cover the full cost of such machine-oriented services, in accordance with the provisions of DoD Instruction 7230.7, "User Charges," dated December 20, 1966 (32 F.R. 6025).

(d) The Director of Technical Information, ODDR&E, who is the Functional Manager for Technical Data Systems (see DoD Instruction 5010.13, "Technical Data and Standardization Management." dated Dec. 28, 1964), will:

(1) Provide a certified list of firms qualified to provide machine-assisted engineering data services to DoD components, contractors, and subcontractors. This certification shall include:

(1) A demonstration of the technical feasibility of each firm's approach, and assurance that the distribution and retrieval system can adequately serve the intended purpose; and,

(ii) A review of each firm's maintenance of performance to insure that the technical adequacy and currency of the data is maintained at levels sufficient to sustain a certification.

(2) Assemble and maintain a current list of such firms.

(a) Purpose. Sections 271.1 to 271.26 acquaint correspondents with their responsibilities while under the jurisdiction of the Armed Forces in area commands as designated by the Secretary of Defense and serve as a directive to Armed Forces personnel in their relationship with correspondents under jurisdiction of the Armed Forces.

(b) Policy. The policy of the Department of Defense is to give the public timely and, so far as it is compatible with national defense, complete information of Army, Navy, Air Force, Marine Corps, and Coast Guard activities and to afford opportunities to correspondents of recognized public information agencies to gather and transmit such news.

§ 271.2 Definitions.

For the purpose of simplification and understanding, certain terms used in this part are defined below:

(a) "Public information agencies" shall mean a press, radio, or pictorial organization regularly engaged in the collection and dissemination of news to the public, including press associations, news and pictorial feature services. newspapers, periodicals, radio and television broadcasting organizations, and newsreel companies.

(b) "Correspondents" shall mean journalists, press reporters, photographers, columnists, editors and publishers, radio and television reporters, commentators and cameramen, and newsreel and other documentary picture production personnel who are duly accredited to the Department of Defense and regularly engaged in the collection and dissemination of news to the public.

(c) "News material" shall mean all news material, whether of information or opinion and whether visual or auditory, for dissemination to the public.

(d) "Press traffic" shall mean news material transmitted in writing or by means of telecommunications (in form customarily employed by news media agencies in transmitting such news material before publication) to newspapers, news periodicals, and broadcasting organizations.

(e) "Official photographs" shall mean those stills made by military photog

raphers or civilian photographers employed by the Department of Defense, as distinguished from photographs made by war correspondent photographers. Unclassified official and unclassified captured photographs will be made available to all interested news photo agencies and media when practicable.

(f) "Official motion pictures" shall be those motion pictures made by military photographers or civilian photographers employed by the Department of Defense, as distinguished from motion pictures made by war correspondent photographers. Unclassified official motion pictures as well as unclassified captured motion pictures will be made available to all interested theater newsreel and television news film companies and other media if practicable. § 271.3

Status and privileges.

All possible assistance within the limits dictated by military necessity will be given correspondents to assist them in performing efficiently and intelligently their work of keeping the public informed of the activities of the Armed Forces of the United States.

(a) Correspondents accompanying the Armed Forces of the United States are subject to the orders of the military commander of the unit to which attached. They are subject to military law in accordance with the Uniform Code of Military Justice, Article 2, (10), (11), and (12). They must wear the prescribed uniform and be prepared to identify themselves when called upon to do so by proper authority. They shall at all times observe the same military security regulations as service personnel, including censorship of personal correspondence.

(b) Correspondents are not, in general, entitled to the benefits provided by law for persons in the Armed Forces.

(c) In the event of capture by enemy forces. correspondents are entitled to treatment as prisoners of war, provided they are in possession of an identity card issued by the Department of Defense establishing their status. (Article 4, Geneva Convention Relative to the Treatment of Prisoners of War, of August 12, 1949.) (§ 271.7 (a) and (b).)

(d) Correspondents will not exercise command, will not be placed in a position of authority over military personnel, nor will they be armed. They will have the same obligations as military personnel in regard to personal conduct, the settle

58-112-76- -40

ment of accounts, and compliance with standing orders.

(e) A correspondent becomes subject to military law, as indicated above, upon physically entering a theater of operation in an accredited status, or upon hoarding Government transportation

en route thereto.

(f) As far as facilities permit, correspondents will be treated as commissioned officers, with the assimilated rank of major or comparable grade, in such matters as messing, living accommodations, and transportation. They will be accorded the same privileges and have the same obligations as officers in the use of post exchanges, ship stores, clothing sales stores, and recreational facilities. Use of such facilities must be without cost to the Government.

(g) Correspondents may converse freely with Armed Forces personnel, unless such conversation interferes with the discharge of military duties. They are expected, however, to refrain from conversing with Armed Forces personnel at work or on guard, or from discussing or soliciting information known to be classified.

§ 271.4 Application.

Application for the accreditation of any individual correspondent will be submitted by the sponsoring employer to the Office of Public Information, Department of Defense, Washington 25, D.C. § 271.5 Limit on number.

The following considerations shall govern the number of correspondents accredited to any theater of operations:

(a) The number of correspondents accredited to a theater will be within quotas established by the theater commander after coordination with the military department concerned and the Department of Defense. Quotas will be determined by the size of the command and the availability of facilities and logistical support.

(b) When limitation of quotas is necessary, the Department of Defense will give preference in the consideration of application to agencies reaching broad segments of the American public and to selections which maintain a balanced representation of the various informational media.

§ 271.6 Agreement.

Before final acceptance, a correspondent will be required to sign an agreement in quadruplicate as follows: