unless the same shall have been read through by at least one member of said Committee, reported favorably to and approved by the Board. 4. It shall be the duty of the Committee on Publication to submit the text of the report, in proper form for transmission to the Legislature, to the Board on or before the second Wednesday of December. XII. ON THE OFFICE OF THE BOARD. 1. The office of the Board, in the Capitol at Albany, is the an thorized depository of all books, papers, records and documents, the property of the Board, and shall, so far as practicable, be the place for the transaction of its business. 2. The office shall be kept open on all secular days, except legal holidays, from 9 a. m., to 5 p. m. XIII. ON THE ACCOUNTS OF THE BOARD. 1. All bills or accounts made by virtue of any law whose execution is under the supervision of the Board, shall receive the audit of the Board or of the Finance Committee before presentation to the Comptroller for payment. 2. A copy of all accounts passed by the Board or Finance Committee shall be kept in the office. 3. No indebtedness chargeable to any appropriation, shall be incurred by any Commissioner or officer except on the order of the Board or Finance Committee, but this provision shall not apply to the personal expenses of Commissioners, expenses incurred by the Superintendent of State and Alien Poor, the Inspector of Charities, the Secretary, or the miscellaneous contingent expenses of the office. 4. All appropriations made by the Legislature for the use of the Board shall be entered in books prepared for that purpose, and in connection with each appropriation, every item of expendi ture, duly authorized and made chargeable to said appropriation, shall be recorded, and these accounts shall be so kept as to show at all times the available balance of each appropriation remaining to the credit of the Board. XIV. ON THE COMMITTEES. There shall be the following Standing Committees, which shall be appointed by the President-elect as soon as practicable after each annual meeting. The President may, subject to the pleasure of the Board, appoint such other or further committees as the work of the Board may, from time to time, demand. All the committees shall report at each stated meeting of the Board, or oftener when necessary, upon the matters coming under their jurisdiction or specially referred to them. 1. On Publication. This Committee shall consist of five Commissioners, and shall have supervision of the preparation of the annual report of the Board. 2. On Finance. This Committee shall consist of the President and two Commis sioners, and shall have charge of the finances of the Board, and shall audit such bills in the intervals of the meetings of the Board as the Board may direct. 3. On Inspection of Charities. This Committee shall consist of three Commissioners, and shall have supervision of the Bureau of Inspection of Charities. 4. On State and Alien Poor. This Committee shall consist of three Commissioners, and shall have supervision of the Bureau of State and Alien Poor. XV. ON THE DECLARATION OF THE OPINION AND POLICY OF THE The opinion and policy of the Board can be declared only by resolution adopted at a meeting regularly convened, and when so declared shall furnish a rule of official action to Commissioners and officers. XVI. ON THE METHODS OF CHANGING THE BY-LAWS. No alteration, addition or amendment to these By-Laws shall be made, unless upon notice at one meeting of intention to pro pose the same at the next stated or special meeting of the Board and upon a majority vote of all Commissioners at such next stated or special meeting. RULES FOR THE RECEPTION AND RETENTION OF INMATES OF INSTITUTIONS. (As amended January 14, 1903.) I. RECEPTION OF INMATES. The following classes of persons, and no others, may be received as public charges into charitable, eleemosynary, correctional, and reformatory institutions, wholly or partly under private control, authorized by law to receive payments from any county, city, town or village for the support, care or maintenance of inmates: 1. Children under the age of sixteen years, who have been convicted of crime and committed to such institution. 2. Persons who have been committed to such institutions by any court or magistrate having jurisdiction. 3. Persons who, pursuant to the provisions of existing laws, have been received or are retained in any such institution by the written order or permit of the superintendent of the poor of a county, or overseer of the poor of a town, or commissioner or commissioners of charities or other local officer or board legally exercising the powers of an overseer of the poor in the county, city, town or village sought to be charged with the support of such persons. 4. Persons who have been received into such institutions as, under special or existing laws or appropriations, are entitled to receive payments of money in gross sum or for specific purposes, from any county, city, town or village. No child between the ages of two and sixteen, unless convicted of a crime, shall be received into any such institution as a public charge, unless committed thereto, or placed therein, by a court or magistrate having jurisdiction, or by the superintendent of the poor of a county, or overseer of the poor of a town, or commissioner or commissioners of charities, or other local officer or board legally exercising the powers of an overseer in the county, city, town or village sought to be charged with the support of such child, and authorized by law to commit children to such institutions or to place them therein. II. RETENTION OF INMATES. 1. No child under the age of sixteen years, unless convicted of crime, nor any destitute minor nor adult person, whether committed by any court or magistrate, or otherwise received, shall be retained in any such institution, as a public charge, unless accepted in writing as such by the officer charged with the support and relief of the poor of the county, city, town or village upon which such child or destitute minor or adult person is sought to be made a public charge, subject to such regulations as the Board may from time to time prescribe, and all acceptances so made shall lapse and become void unless renewed in writing within thirty days of the expiration of one year from the time of the first acceptance; said year to date from the period of said acceptance. The reacceptance in writing shall be repeated each year that the inmate remains in the institution and within thirty days of the expiration of each successive year. Every such acceptance or renewal of acceptance, shall be based upon the results of an investigation into the circumstances of the person accepted, and into the circumstances of his parents, relatives or guardians, if there be any. No destitute child shall be retained as a public charge in any institution wholly or partly under private control. which shall fail to keep a book in which shall be entered the name and address of every person visiting such child, supported in whole, or in part, by public funds in such institution, which name and address shall be secured upon such visit. 2. Children. No minor who is an inmate of any such institution, other than a person under the age of sixteen who has been convicted of crime and duly committed, may be retained at public expense in any such institution, if the State Board of Charities, or a committee thereof, shall have notified such institution in writing, that in the judgment of the Board, or of a committee of the Board, it is for the interest of such minor that he or she should be returned to his or her parents or guardians, or placed out in a family by adoption or indenture or other agreement, except that such minor may be retained at public expense, for a period not exceeding two months after the service of the notice to the insti tution, at its request, for the purpose of enabling it to place out such child. 3. In no case shall any child, supported in whole or in part at public expense, in any such institution, be transferred to any other institution except upon the written approval of the commissioner of the district or county in or from which the transfer is proposed, or in case of his absence any other commissioner of the Board. 4. No minor shall remain as an inmate of any such institution which has not furnished evidence of having complied with the provisions of sections 213, 214 and 215 of article XII of chapter 25 of the general laws, called the Public Health Law. 5. Destitute and other adults.- No adult inmate of any such institution, who has been placed or permitted to remain therein by a proper officer, shall be retained therein at public expense, after a date fixed by a commissioner, resident in the district in which the institution is situated, and of which the proper authorities or superintendent or officer in charge thereof has been notified in writing. 6. No payment shall be made by any county, city, town or village to any charitable, eleemosynary, correctional or reformatory institution wholly or partly under private control, for care, support or maintenance, which shall fail within a reasonable time after notice to comply: First. With any law affecting the health of the inhabitants of said county, city, town or village, Second. With any rules or regulation of the local board of health passed pursuant to law, Third. With any law regulating the erection of the buildings of said institutions, or Fourth. With any law, or rules or regulation made pursuant to such law, enacted to protect the inmates thereof from fire, or requiring the erection of fire-escapes or additional means of egress. 7. The inmates of all charitable, correctional or reformatory institutions, wholly or partly under private control, who are retained therein as a charge upon any county, city, town or vil lage, shall be humanely and suitably provided with food, lodg |