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in case of other emergencies, which requires the appointment of a person to perform temporarily the duties of the consulate, the diplomatic representative has authority to make such appointment, with the consent of the foreign government and in conformity to law and these Regulations, immediate notice being given to the Department of State. In those countries, however, where there are consuls-general, to whom the nominations of subordinate officers are required to be submitted for approval, the authority to make such temporary appointments is lodged with them. Immediate notice should be given to the diplomatic representative of the proposed appointment, and, if it can be done within a reasonable time, he should be consulted before the appointment is made. If such a vacancy should occur in a consulategeneral, the temporary appointment will be made by the diplomatic representative.
108. Title of appointees.—It is required that the appointees to such vacancies should be designated by the title of viceconsul or vice-commercial agent, as the case may be, instead of acting consul or acting commercial agent, and that they should qualify for the office by filing a proper bond in the Department of State, in the manner prescribed for such officers. (Paragraphs 21, 43.)
RELATIONS TO NAVAL OFFICERS OF THE UNITED
109. Commanders of squadrons.—When a naval squadron of the United States visits a port where there is a consular officer, it is the duty of the commander of the squadron to send a boat on shore, with an officer on board, who shall visit the consul-general, consul, or commercial agent and tender him a passage to the flagship.
110. Salutes.—It is the duty of the consul-general, consul, or commercial agent to accept the invitation and visit the flagship, and tender his official services to the commander. He is entitled once while the squadron is in port to a salute of nine guns if a consul-general, of seven guns if a consul, or of five guns if a commercial agent, which may be fired either while he is on board (which is unusual) or while he is being conveyed from the vessel to the shore; in the latter case he will face the vessel, and at the end of the salute acknowledge it by raising his hat. A vice-consul-general, a vice-consul, or a vice-commercial agent, when in charge of the office and acting as consul-general, consul, or commercial agent, is entitled to the same salute as the titular officer.
111. Commanders of vessels.— When an American ship of war visits a port, it is the duty of the commander thereof, not a commander of a squadron or in chief, to pay the first visit in person to a consul-general, and to offer him a passage to his ship. If the consular officer be of lower grade than a consul-general, or if the commander be a commander of a squadron or in chief, it is the duty of the commander, on the arrival of his vessel in port, to send a boat with an officer to visit the consular officer and tender him a passage to the ship. It is the duty of a consular officer to accept the invitation. Consular officers are entitled to the same salutes from a ship of war as herein provided in the case of squad
112. Social attention to naval officers.—Though consular officers are expected to use their official position to advance the interests of the Navy, it may be remarked that their salaries are not established on a scale to require social attentions to the officers which call for the expenditure of money, unless they see fit to give them. The fact that such attentions have been given, or are supposed to be required, will not justify a consul in asking increased compensation.
113. When naval force may be asked.—The Navy is an independent branch of the service, not subject to the orders of the Department of State, and its officers have fixed duties prescribed for them; consuls will therefore be careful to ask for the presence of a naval force at their ports only when public exigencies absolutely require it, and will then give the officers in command in full the reasons for the request and leave with them the responsibility of action. If the request is addressed to the Department of State, the reasons should like. wise be fully stated for its information.
CORRESPONDENCE WITH THE DEPARTMENT OF STATE.
114, Dispatches.-All dispatches addressed to the Department of State, as well as inclosures, must be written in a fair, legible hand, or typewritten, on cap paper, on every page, leaving an inch margin on each side of the page. Dispatch paper of the prescribed form will be supplied by the Department upon requisition therefor.
115. Typewritten dispatches.—In typewritten dispatches and inclosures care should be taken that a margin of an inch or an inch and a half be allowed at the top of each page before writing the first line. By setting the carriage of the machine so that it will begin to write at No. 10 of the scale, a good margin will be secured on the left-hand side of the first page. On the second page the right-hand side should not be written on beyond the figures 55 marked on the scale. These margins allow the room necessary for binding the dispatches, and also give them a neat and uniform appearance.
A margin of an inch should be allowed at the bottom of each page.
116. Reports.-Reports intended for publication should be written on one side of the sheet only, in order to facilitate their printing. They need not be sent in duplicate.
117. Numbering dispatches.Dispatches must be bered consecutively, beginning with the acceptance of the office and continuing consecutively during the term of the incumbent. A vice-consular officer, acting in the absence of his principal, or when from a vacancy or other cause he is in charge of the office, should continue the series of numbers of the principal or of the late consul, as the case may be. This series will, in the case of a vacancy, be continued until the entry of a successor upon his duties. A new series should not be begun with the new year, and the series of numbers of dispatches to the Department of State must not be used in communications to other Departments.
Such dispatches as fall under the following heads should not be numbered:
1. Forwarding quarterly accounts and returns.
6. Forwarding reports called for by circulars, and, in general, all reports by consular officers which are not called for by numbered instructions.
7. Acknowledging receipt of monthly Consular Reports.
All quarterly accounts and returns should be transmitted under the cover of one dispatch when practicable.
118. One subject.-Each dispatch is, as far as possible, to be confined to one subject, and is to be divided into paragraphs when treating of the several parts of a subject.
119 Correspondence of subordinates.—The official correspondence of consular agents, and of marshals, interpreters, and consular clerks, will be submitted to the examination of the principal consular officers to whom they are subordinate or to whose offices they are assigned. Consular agents are not authorized to address the Department of State directly, or to make their reports or returns, except through their respective superiors.
120. Form of dispatch.--All dispatches to the Department of State should begin upon the third page of the sheet. The second line on the first page should contain the number of the dispatch and the station of the consulate; the third line, the date of the dispatch; the fifth line, the name of the consular officer and of the Assistant Secretary of State; the seventh line, the general subject of the dispatch; and the subsequent lines of that and the following page (if necessary) a synopsis of the contents. A pro forma dispatch will be found in the appendix. (Forms Nos. 6 and 7.)
121. Inclosures.-In transmitting inclosures in dispatches, the contents of the inclosures are to be briefly stated in the body of the dispatch, and attention is to be directed to such points contained in them as may appear to be particularly deserving of notice. In each case, following the signature, the consul should subjoin a "List of inclosures," showing the names of the persons by and to whom the inclosure is written and the subject. Tabular statements accompanying dispatches are in all cases to be footed up.
122. Newspaper extracts.—All extracts from newspapers sent as inclosures must be neatly cut out and pasted upon cap paper corresponding in size with the dispatch, or, when that is not practicable, two copies of the newspaper should be sent. All newspapers containing matter referred to in a dispatch and not sent under the same cover with the dispatch should be addressed in care of the Bureau of Indexes, with an indorsement on the cover showing the number and date of the dispatch to which the matter therein contained refers.
123. Translations.- When inclosures are in a foreign language, exact copies of the originals are to be forwarded. Translations of these should also accompany the dispatches, unless, from pressing emergency, no time is allowed to make