office, and daily reports were made to the central office providing the same kind of information about each shipment to enumerators or county agents. Regular reports informed the Executive Committee of the progress of this operational step, and in particular the head of FOD was assured, prior to the beginning of enumeration, that all of the necessary materials had been supplied to the field. 3. CONTROL OF COMPLETED QUESTIONNAIRES To illustrate the use of control records, one of the basic records prepared in the field is discussed in this section. This is NSO Form 123, the Establishment Control Record, which is reproduced as exhibit II-6-1. (Form 123 should of course be adapted to the needs of the country; for example, the name of the owner could be added if considered necessary.) These control forms were filled by enumerators, reviewed and completed by the county field offices (county agents in most cases), and forwarded to the Field Operations Division in the central office together with a group of completed questionnaires (25 or less in each group) covered by the form. The procedures used in data collection are discussed in detail in Unit IV, Data Collection Operations. A brief summary is appropriate here, to provide the background for a discussion of the use of Form 123. All aspects of the collection of data from industrial establishments were under the supervision of FOD including the mail/telephone canvassing by MMD employees of multi-units, large single-units,, electricity and gas plants, and government-owned and operated plants. In planning the census, it was decided that the county agents (who were employees of the Ministry of Agriculture but who reported to FOD on industrial census matters) would act as supervisors of collection activities in their ❤ocnective countries. with the one exception of Estrella city. Becuase of the high concentration of industrial activity in Estrella city, the Executive Committee decided that FOD would supervise the collection activities through the provincial office. Therefore, all completed questionnaires and control forms were routed to the NSO by way of the provincial office. The training of enumerators in the field, including training of the county agents, is discussed in Unit IV, Data Collection Operations. It may be noted here, however, that the decision to allow the county agents to supervise data collection was influenced by the fact that they had previously acted as field supervisors in the 1970 Census of Population and Housing. Although the completed questionnaires, progress reports, and other materials flowed directly from the county agents to the Field Operations Division of the NSO, the provincial field offices were kept informed of progress, and were prepared to provide assistance in cases where a county agent was falling behind schedule or in other ways was failing to perform the required tasks. The province offices also conducted training classes for the county agents and other enumerators. The ward was the unit of enumerator assignment in rural areas, while in cities the enumeration district (ED) took its place. Prior to the beginning of enumeration, the county agents had received a supply of the revised large-scale and intermediate-scale maps showing ward and ED boundaries (see chapter II-3 for a detailed description and examples of these maps). The enumerators were instructed to cover each ward/ ED completely before proceeding to another, and in no case were they to list establishments in two or more wards/ED's on the same Form 123. In Estrella city, the procedure was similar to that followed in other urban places except that the enumerators reported directly to the field supervisor instead of to the county agent. The following discussion of each item on the Establishment Control Record will serve not only to describe Form 123 but will bring out features of the data collection methods as well. 3.1 Identifying information The names of the province and county were entered in Items (a) and (b). In Item (c), the name of the ward and the ED No. should be entered, although in some rural areas the ward was the enumerator assignment. The field office in Item (d) was usually the city or other place in which the county agent was located. The name of the enumerator appeared in Item (e), while in Item (f) the reviewer, who was usually the county agent, was identified by name or initials. In many instances, the county agent was both the enumerator and the reviewer. When Forms 123 with the same name appearing in Items (e) and (f) were received in the central office, they were given a special review, following the general principle that at least two individuals should approve the record before its acceptability was established. 3.2 Information "for office use only" After the review, the counts indicated in Item (g) through (j), and the total in Item (m) were entered. The nature of each of these counts will become apparent from the discussion below of entries in the body of the form. As each Form 123 was completed, a control record number, Item (k), was assigned, serially. To control duplication and omissions, the number was entered also on the county agent's running record of shipments of completed questionnaires to the central office. The latter record, for which no special form was provided, showed the control record number, the date of shipment, and the number of completed questionnaires. In addition to this running record of shipments, the county agent retained a copy of Form 123 for reference purposes. 3.33 Location.--Since the province, county, ward, and possibly ED, appeared in Items (a), (b) and (c), the only additional information needed here was the building number, name of the street, or other physical location description as it appeared in Item 2 of the census questionnaire. If there was no building number, the nearest road or street intersection was named. The enumerator was instructed also to enter the post office box number, if any, ~~ other mailing address differing from the physical location of the establishment. companies operating two or more establishments, any establishment with 100 or more employees, power plants, gas manufacturing or Ε distribution plants, and government ownedand-operated establishments. The enumerator was instructed to list, but not to visit, establishments on the skip-list. During the course of an interview with a place not on the skip-list, the enumerator may find that the establishment was part of a multi-unit company; he was instructed to terminate the interview, treat the establishment as a skiplist case of Form 123, and notify the field office as soon as possible. The field office, in turn, notified the central office. If the enumerator encountered other manufacturing or mining establishments eligible for the skiplist but not included, such as plants with 100 or more employees, he completed the enumeration in the usual way. He was instructed to list, but not to enumerate, electricity and gas establishments, and government ownedand-operated plants. 3.35 Number of persons engaged.--For establishments with completed questionnaires, the entry for the column was the total given on the questionnaire for the pay period ended nearest 15 November 1975. For other cases (except skip-list establishments), the number was obtained by estimation or otherwise. 3.36 Type of form. --The form number of the appropriate questionnaire (such as ECP101 for the manufacturing short form) was entered here. This column was left blank if the establishment failed to give the needed information or the interview was not completed for other reasons. 3.37 Industrial activity.--Where appropriate, the enumerator entered the standardized brief description given in his Pocket Manual (exhibit IV-4-2). In general, the enumerator was instructed not to list out-of-scope establishments such as retail shops, restaurants, etc. In cases where the primary activity was not apparent, he was told to enumerate the establishment but indicate in the "Remarks" column that its status was in doubt. 3.38 Interview dates.--Dates in columns 8 and 10 were coded to indicate the action taken; for example, code letter "L" indicated "questionnaire left with respondent to be picked up at a later date" and "C" meant "completed questionnaire received." Dates entered in column (10) represented cases where the completed questionnaire was received in the mail rather than at the conclusion of an interview. 3.39 Field office review. --The reviewer entered dates in this column to indicate that the entries were acceptable. The "Remarks" column was used by the enumerator or other staff members to enter any additional facts not covered by the columnar entries. In out-of-scope cases (the only ones listed, of course, would be those where the true primary activity was not apparent to the enumerator), the date the case was determined to be out-of-scope would be shown as well as the name or initials of the individual who made the determination. Refusals were not only noted in the "Remarks" column but usually further documented by a narrative description of the efforts made to obtain a completed questionnaire. If the listed establishment had 10 or more employees, refusals reported to the central office were normally those where initial efforts by the enumerator, and subsequent efforts by the county agent or perhaps a trouble shooter (specialist in solving problems) from the provincial office, had failed to obtain a report. 3.42 Entries for individual households.Form 123H provided for the address of the household, name of the head, name of person interviewed, date of interview(s), type of dwelling (house, apartment, hotel, rooming house, convent, hospital, etc.), and the nature and value of industrial activity during 1975. Up to 25 households or other units could be listed on one Form 123H. Part of the quality control system called for check interviews or re-interviews of five percent of the units. In order to facilitate such checking the enumerator was instructed to list all structures, including factories, retail stores, etc., not used as dwelling units. He was also instructed to check his own listing for the inclusion of structures shown on the largescale maps based on the 1970 Census of Housing, and if possible to account for those missing (burned, torn down, converted, etc.). 3.43 In-scope households.--For households which qualified, Form ECP-102 was also filled, preferably during the same interview. The form, 1975 Census of Household Industries, is reproduced as exhibit III-4-6. 3.44 Review and forwarding to central office --These procedures were similar to |