APPENDICES. APPENDIX I. WAR DEPARTMENT ORDERS ORGANIZING THE CENSUS. WAR DEPARTMENT, Washington, August 19, 1899. I. By direction of the President a census of the population, of the agricultural products, and of the educational conditions of Cuba shall be taken on the 16th day of October and completed by or before the 30th day of November, 1899. II. Lieut. Col. J. P. Sanger, Inspector-General, is appointed Director of the Census, with office in Washington. It is made his duty to superintend and direct the taking of the census and to perform such other duties as may be required of him. III. Mr. Victor H. Olmsted is appointed Assistant Director of the Census, with office in the city of Santa Clara, Cuba, and is charged, under the direction of the Director of the Census, with the collection of the information required by this order and such instructions as may be issued. He will fill all vacancies which may occur among the supervisors of the census, and will appoint all enumerators and such special agents as may be necessary, reporting his action to the Director of the Census. IV. The following-named citizens of Cuba, nominated by the Military Governor of Cuba, are hereby appointed supervisors of census: 1. Pedro Pequeño, province of Pinar del Rio. 2. Manuel Rasco, province of Habana. 3. Prof. Claudio Dumas, province of Matanzas. 4. Juan Bautista Jiménez, province of Santa Clara. 5. Agustín H. Agüero, province of Puerto Príncipe. 6. Sabás Meneses, province of Santiago. Each supervisor shall be duly commissioned by the Secretary of War, and shall be sworn to the faithful performance of his duty by the Director or the Assistant Director of the Census, or by any civil or military officer authorized to administer oaths in the form and manner prescribed by the Secretary of War. V. Each supervisor of census shall be charged with the performance, within his own province, of the following duties: To consult with the Assistant Director of the Census in regard to the division of his province into districts most convenient for the purpose of the enumeration, which district shall be declared and the boundaries thereof fixed by the Assistant Director of the Census; to nominate to him suitable persons as enumerators within his province, one or more for each district and resident therein; but in case it shall occur in any enumeration district that no person qualified tɔ perform and willing to undertake the duties of enumerator resides in that district the supervisor may appoint any fit person to be the enumerator of that district; to communicate to enumerators the necessary instructions and directions relating to their duties; to examine and scrutinize the returns of the enumerators, and in event of discrepancies or deficiencies appearing in the returns for his province, to use all dili 621 gence in causing the same to be corrected and supplied; to forward to the Assistant Director of the Census the complete returns for his province in such time and manner as shall be prescribed by the said officer. He will also make up and forward to the disbursing officer of the Army designated to make payments in his province, not later than the twenty-fifth day of each month, accounts required for ascertaining the amount of compensation due himself, each enumerator in his province, his clerk and messenger, his office rent and current expenses, which accounts shall be duly certified as true and correct by the supervisor; and said accounts so certified shall be accepted by the disbursing officer so designated, and payment shall be made thereon by draft in favor of each person to whom payment is due. The accounts of enumerators will be sworn to by them and certified as true and correct by the supervisors. The duties imposed upon the supervisors by this order shall be performed, in any and all particulars, in accordance with the instructions and directions of the Secretary of War; and any supervisor who may abandon, neglect, or improperly perform the duties required of him by this order, and the instructions he may receive, may be removed by the Assistant Director of the Census, who will report his action to the Director of the Census. VI. Each enumerator shall be duly commissioned by the Secretary of War, and shall be sworn to the faithful performance of his duty by the supervisors of the census, or by any civil or military officer authorized to administer oaths, and in the form and manner prescribed. VII. Each enumerator shall be charged with the collection in his district of the facts and statistics required by the population schedule and such other schedules as the Secretary of War may determine shall be used by him in connection with the census. It shall be the duty of each enumerator to visit personally each dwelling house in his district and each family therein and each individual living out of a family in any place of abode, and by inquiry made of the head of each family, or of the member thereof deemed most creditable and worthy of trust, or of such individual living out of a family, to obtain each and every item of information and all the particulars required by the order prescribed as of the date October 16, 1899. And in case no person shall be found at the usual place of abode of such family or individual living out of a family competent to answer the inquiries made in compliance with the requirements of this order, then it shall be lawful for the enumerator to obtain the required information, as nearly as may be practicable, from the family or families or person or persons living nearest to such place of abode; and it shall be the duty of each enumerator to forward the original schedules, duly certified, to the supervisor of census of his province as his returns under the provisions of this order, and in the event of discrepancies or deficiencies being discovered in his said returns he shall use all diligence in correcting or supplying the same. In case the district assigned to any enumerator embraces all or any part of any incorporated township, village, town, or city, and also other territory not included within the limits of such incorporated township, village, town, or city, or either, it shall be the duty of the enumerator of such district to clearly and plainly distinguish and separate upon the population schedules the inhabitants of all or any part of such township, village, town, or city as may be embraced in the district assigned to such enumerator from the inhabitants of the territory not included therein. No enumerator shall be deemed qualified to enter upon his duties until he has received from the supervisor of census of the province to which he belongs the commission authorizing him to perform the duties of enumerator. VIII. The district assigned to any enumerator shall not exceed 1,500 inhabitants for urban and 1,000 inhabitants for suburban or rural districts, as near as may be, according to estimates based on the preceding census or other reliable information, and the boundaries of all subdivisions shall be clearly described by civil divisions, rivers, roads, public surveys, or other easily distinguished lines: Provided, That enumerators may be assigned for the special enumeration of institutions, when desirable, without reference to the number of inmates. IX. Any supervisor of the census may, with the approval of the Assistant Director of the Census, remove any enumerator in his province and fill the vacancy thus caused or otherwise occurring. Whenever it shall appear that any portion of the enumeration and census provided for in this order has been negligently or improperly taken and is by reason thereof incomplete or erroneous the Assistant Director of the Census may cause such incomplete and unsatisfactory enumeration and census to be amended or made anew under such methods as may, in his discretion, be practicable. X. The Assistant Director of the Census may authorize and direct supervisors of the census to employ interpreters to assist the enumerators of their respective districts in the enumeration of persons not speaking the language of the country, the compensation of such interpreters not to exceed $3 per day for each day actually and necessarily employed. XI. No supervisor's clerk, interpreter, special agent, or other official shall enter upon his duties until he has taken and subscribed to the oath or affirmation prescribed by the Secretary of War; and no supervisor, supervisor's clerk, enumerator, or special agent shall be accompanied or assisted in the performance of his duties by any person not duly appointed as an officer or employee of the Cuban Census and to whom an oath or affirmation has not been duly administered. All appointees and employees provided for in this order shall be appointed or employed solely with reference to their fitness to perform the duties of the position to which they may be appointed, XII. The enumeration of the population required by this order shall commence on the 16th day of October, 1899, and be taken as of that date. And it shall be the duty of each enumerator to complete the enumeration of his district and to prepare the returns herein before required to be made and to forward the same to the supervisor of census of his province on or before the 30th day of November, 1899. XIII. If any person shall receive or secure to himself any fee, reward, or compensation as a consideration for the appointment or employment of any person as enumerator or clerk or other employee, or shall in any way receive or secure to himself any part of the compensation to be paid for the service of any enumerator or clerk or other employee, he shall be deemed guilty of a misdemeanor, and on conviction thereof shall be fined not more than $1,000 or be imprisoned not more than one year, or both. XIV. If any supervisor, supervisor's clerk, enumerator, interpreter, special agent, or other employee, who, having taken and subscribed the oath of office required by this order, shall, without justifiable cause, neglect or refuse to perform the duties enjoined on him by this order, or shall, without the authority of the Director of the Census, communicate to any person not authorized to receive the same any information gained by him in the performance of his duties, he shall be deemed guilty of a misdemeanor, and upon conviction shall be fined not exceeding $500; or, if he shall willfully and knowingly swear or affirm falsely, he shall be deemed guilty of perjury, and upon conviction thereof shall be imprisoned not exceeding two years and be fined not exceeding $500; or if he shall willfully and knowingly make a false certificate or a fictitious return, he shall be guilty of a misdemeanor, and upon conviction of either of the last-named offenses he shall be fined not exceeding $2,000 and be imprisoned not exceeding two years. XV. Each and every person more than 20 years of age belonging to any family residing in any enumeration district, and in case of the absence of the heads and other members of any such family, then any representative of such family, shall be, and each of them hereby is, required, if thereto requested by the Assistant Director, supervisor, or enumerator, to render a true account, to the best of his or her knowledge, of every person belonging to such family in the various particulars required; and whoever shall willfully fail or refuse to render such true account shall be guilty of a misdemeanor, and upon conviction thereof shall be fined in a sum not exceeding $100. And every president, treasurer, secretary, director, agent, or other officer of every corporation and every establishment of productive industry, whether conducted as a corporate body, limited liability company, or by private individuals, from which answer to any of the schedules, inquiries, or statistical interrogatories provided for by this order are herein required, who shall, if thereto requested by the Assistant Director, supervisor, enumerator, or special agent, willfully neglect or refuse to give true and complete answers to any inquiries authorized by this order, or shall willfully give false information, shall be guilty of a misdemeanor, and upon conviction thereof shall be fined not exceeding $3,000, to which may be added imprisonment for a period not exceeding one year. XVI. All fines and penalties imposed in this order shall be enforced by due legal process in courts of the first instance, or in the supreme courts of the provinces, according to the nature and degree of the offense; and they are hereby granted jurisdiction for this purpose. XVII. The Director of the Census may authorize the expenditure of necessary sums for the traveling expenses of the officers and employees of the census and the incidental expenses essential to the carrying out of this order as herein provided for, and not otherwise, including the rental of the offices for the Assistant Director and supervisors of the census, and the furnishing thereof. XVIII. All mail matter of whatever class relative to the Cuban Census and addressed to the Director, Assistant Director, or any supervisor or enumerator of the census, and indorsed "Official Business, War Department, Cuban Census," shall be transported free of postage; and all telegrams relative to the Cuban Census, sent or received by the officials aforesaid, shall be free of charge; and if any person shall make use of the postal and telegraph franking privileges herein granted to avoid the payment of postage or telegraph charges on a private message, letter, package, or other matter sent by mail or telegraph, the person so offending shall be guilty of a misdemeanor and subject to a fine of $300. XIX. The Director of the Census is hereby authorized to print and bind such blanks, circulars, envelopes, and other items as may be necessary, and to tabulate, print, publish, and distribute the results of this census. XX. The expenses of taking the Cuban Census, including the pay and allowances of civil officials and employees, shall be paid from the revenues of Cuba, and the Military Governor of Cuba will nominate one of the disbursing officers of the army in each province to act as paymaster, who shall be provided with the necessary funds and who shall make disbursements in behalf of the Cuban Census, according to such instructions, and under such regulations, as may be prescribed by the Secretary of War. The names, rank, and stations of the officers so nominated will be communicated to the Adjutant-General of the Army by the Military Governor of Cuba, and will be announced in War Department orders. XXI. The Military Governor of Cuba, the military and civil governors of the provinces, and all civil and military officers and employees will render such assistance to the Director, Assistant Director, supervisors, and enumerators of the Cuban Census as may be necessary to enable them to carry into effect the provisions of this order. APPENDIX II. WAR DEPARTMENT, Washington, August 24, 1899. I. The following-named officers, nominated by the Military Governor of Cuba, are appointed disbursing officers of the Cuban Census, and will be respected accordingly: Maj. William H. Miller, Quartermaster, U. S. A., province of Matanzas. Maj. James L. Wilson, U. S. V., province of Habana. Capt. Charles H. Grierson, Tenth U. S. Cavalry, province of Santiago. Capt. Charles B. Vogdes, First U. S. Infantry, province of Pinar del Rio. Capt. W. N. Blow, Fifteenth U. S. Infantry, province of Puerto Principe. First Lieut. P. D. Lochridge, Second U. S. Cavalry, province of Santa Clara. II. Disbursing officers will pay the compensation of the Assistant Director, supervisors, enumerators, interpreters, clerks, and employees of the Census; the rent of offices of Assistant Director and supervisors; the purchase or rental of office furniture; transportation and telegraph vouchers; the expenses of travel of officers and employees as established by the Secretary of War, and such incidental expenses as may be authorized by the Director of the Census under Paragraph XVI or of Paragraph XVII of the orders of the President for taking the Census of Cuba. III. In making expenditures and keeping their accounts disbursing officers will be governed by the rules and instructions applicable to the revenues of Cuba established by the President May 8 and promulgated by the War Department May 11, 1899: Provided, That the accounts of expenditures in behalf of the Cuban Census shall be kept separate from all other accounts and forwarded in this form to the Secretary of War. IV. Disbursing officers will be stationed in the capital cities of their respective provinces, and will communicate without delay with the supervisors of census also resident therein, and will give them such information as to preparing vouchers of expenditures and keeping their accounts as may be necessary to the prompt settlement of all indebtedness. ELIHU ROOT, Secretary of War. APPENDIX III. WAR DEPARTMENT, Census of Cuba, SIR: I have the honor to report that having been appointed Assistant Director of the Cuban Census by the honorable Secretary of War on August 17, 1899, I entered upon the duties of the position on the date named and superintended the purchase, packing, and shipment from Washington, D. C., to Cuba of necessary supplies, consisting of furniture, stationery, blanks, etc., until August 27, 1899, when I started for Cuba, accompanied by my personal staff, who served with me zealously and efficiently throughout the entire work of taking the census. The gentlemen who accompanied me were A. E. Conover, principal clerk; I. A. Barnes, Spanish stenographer; and the following-named clerks: J. B. Spalding, D. G. Belt, W. L. Spalding, and R. C. Lappin. Upon arrival at Habana on August 30, 1899, temporary headquarters were immediately established in the palace of the Military Governor of Cuba, and the work of making a tentative subdivision of the island into enumeration districts was at once commenced, the six Cuban census supervisors being present and rendering such assistance as their personal knowledge of the geography and population of their respective provinces rendered possible. |
