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respecting the same, when the public exigencies do not require the immediate delivery of the articles, or performance of the service. When immediate delivery or performance is required by the public exigency (or when the number or value of articles required is so small as not to justify the expense of advertising), the articles or service required may be procured by open purchase or contract, at the places and in the manner in which such articles are usually bought and sold, or such services engaged, between individuals (under such regulations as may be prescribed by the head of the department].
And when, in the opinion of the head of the department, advertising will not secure competition, or would be disadvantegeous to the public interest in procuring any article or class of supplies, he may as to them dispense with advertising.
Whenever exigencies of the public service require that purchases be made in such limited quantities that it would be detrimental to the interests of the government to incur the expense of advertising for bids, and in all other cases where purchases shall be made without such advertising, the officer who orders the purchase shall attach to the order his certificate that a public exigency requires the immediate deliv. ery of the articles; and when the nature and the place of the purchase do not of themselves indicate a reason for purchasing without advertisement, he shall also add a statement of facts showing the nature of the exigency.
In all cases where purchases shall be so made without a previous order, the officer who makes the purchase shall add such certificate to the voucher, and unless the nature and place of the purchase indicate a reason for purchasing without advistisements, he shall add such statement of facts.
CIRCULAR.-ADVERTISING FOR PROPOSALS.
Washington, D. C., February 20, 1882. Sir: The attention of disbursing officers is called to the following section of the Revised Statutes:
“SEC: 3709. All purchases and contracts for supplies or services in any of the departments of the government, except for personal services, shall be made by advertising a sufficient time previously for proposals respecting the same, when the public exigencies do not require the immediate delivery of the articles, or performance of the service. When immediate delivery or performance is required by the public exigency, the articles or service required may be procured by open purchase or contract, at the places and in the manner in which such articles are usually bought and sold, or such services engaged, between individuals.”
Hereafter no credit will be given or allowance made, in any account which shall be examined by this office, for the purchase of any article or the payment for any service, except personal services, unless the voucher therefor is accompanied by a certificate, signed by an officer having knowledge of the facts, that advertisement was duly made for proposals therefor, and showing the date and mode of such advertising ; or, unless such article was purchased or such service engaged in a case of public exigency requiring immediate delivery or performance, and the fact of such exigency be established by a certificate signed by the officer granting the authority therefor. I am, very respectfully, your obedient servant,
H. C. JOHNSON, Commissioner of Customs.
CIRCULAR.-AMENDMENT TO THE REGULATIONS OF TIIE LIGHT-HOISE ESTABLISIIMENT,
Washington, D. C., February 7, 1882. At its meeting of January 31, 1882, the Light-House Board adopted the following amendment to its regulations, which amendment has been approved by the Secretary of the Treasury, and is published for the information of all concerned:
Paragraph 181, page 70, was amended to read as follows:
"181. When the public exigency demands that purchases in open market be made, the purchasing officer will, iftime permit, request the principal dealers in the articles needed, who may be within his reach, to submit written sealed proposals for the sale of the supplies required. This may be done by hand-bills posted in public places, by circular letters to dealers, or by both these means combined. An abstract of all written proposals received must be forwarded to the board with the account.
“In case time does not allow even this course to be pursued, purchases in the open market may be made in the manner usual among business men. In this case a statement must be forwarded with the account to the effect that the public exigency required an immediate delivery."
A copy of this amendment will be found inclosed herewith, printed in a suitable form to be pasted in its appropriate place in the book entitled “ Laws and Regulations relating to the Light-House Establishment.” By order of the Light-House Board :
JOHN RODGERS, Rear-Admiral C. S. Nary, Chairman.
Extracts from the regulations of the Marine-Hospital Service, 1879.
134. Subsistence, groceries, laundry supplies, forage, fuel, light, and water shall be obtained for the United States marine hospitals, whenever practicable, by contract, after advertisement, said contracts to be executed by the surgeon in charge in behalf of the United States.
141. Advertisements will be inserted in such newspapers only as the Secretary of the Treasury may direct.
156. Articles of subsistence not provided for by contract will be purchased, when required for consumption in a United States marine hospital, by the hospital-steward, under the direction of the medical officer in charge, in open market, at the lowest market prices. Bills for articles purchased in opeu market must not be embraced in bills for articles purchased under contract.
152. All agreements and contracts made on account of the Marine-Hospital Service, required to be made in legal form, with bonds and sureties, will be certified by the proper customs officers, respectively, as to the sufficiency of sureties given. In all cases the individual names of each member of a firin must be signed to the contract. When a person signs a contract for a company, a power of attorney or other written evidence that he is authorized to act for the company must accompany the contract,
153. Contracts or agreements made or entered into by medical officers of the MarineHospital Service for work, labor, or material, or supplies of any kind, will not be binding until they shall have been approved by the Secretary of the Treasury, or written authority obtained from him to enter into such contract or agreement.
170. For such absolutely necessary purchases and repairs as require immediate attention, and involve but trifling amounts, such as the replacing of broken windowglass and similar items, bids will not be required.
171. When, in any case, it is found impracticable to apply for and obtain the approval of the department previous to making such purchases and repairs as may be absolutely necessary without serious embarrassment to the proper conduct of the service, bids (Form 8) in duplicate will nevertheless be obtained. The most advantageous bid will then be accepted; after which all the bids will be forwarded to the department, accompanied by a letter giving good and sufficient reasons wby special authority was not obtained previous to incurring the expenditure.
H. Ex. 166 -2
TRANSPORTATION OF INDIAN SUPPLIES.
PRESIDENT OF THE UNITED STATES,
A communication from the Secretary of the Interior, recommending an in
crease in the appropriation for transportation of Indian supplies for 1882.
APRIL 12, 1882.–Referred to the Committee on Appropriations and ordered to be
To the Senate and House of Representatives :
I transmit herewith a communication from the Secretary of the Interior, with accompanying report from the Commissioner of Indian Af. fairs, dated 29th ultimo, recommending an increase of item for "transportation of Indian supplies, fiscal year 1882" (deficiency), as designated in Senate Ex. Doc. 57, Forty-seventh Congress, first session.
CHESTER A. ARTHUR. EXECUTIVE MANSION, April 12, 1882.
DEPARTMENT OF THE INTERIOR,
Washington, April 6, 1882. Sir: Referring to department letter of 16th January last, transmitting a draft of a bill to appropriate money to meet deficiency in the Indian service for fiscal year ending June 30, 1882 (Senate Ex. Doc. 57, 47th Congress, 1st session), wherein a sum of $25,000 was asked to meet deficiency in appropriation “ transportation of Indian supplies," I now have the honor to transmit copy of communication, dated 29th ultimo, from the Commissioner of Indian Affairs, stating that said sum will not he sufficient, but that $60,000 will be required for the above-named purpose for the balance of the fiscal year, and requesting that the sum of $60,000 be included in the bill now in course of preparation by Congress.
The recommendation of the Commissioner has the approval of the department. Very respectfully, your obedient servant,
S. J. KIRKWOOD,
Secretary. The PRESIDENT.
DEPARTMENT OF THE INTERIOR,
OFFICE OF INDIAN AFFAIRS,
Washington, March 29, 1882. Honorable SECRETARY OF THE INTERIOR:
Sir: Referring to my letter of the 13th of January last, inclosing a bill to appropriate money to meet deficiencies in the Indian service for the fiscal year 1882, amounting to $636,000, I would state that an item in said bill was for $25,000 to meet deficiency likely to occur in the appropriation “transportation of Indian supplies” for the current year. At that time it was impossible for this office to determine with accuracy what amount would be necessary to pay for transportation of goods and supplies for the balance of the fiscal year, but it now appears, from a close calculation, that the amount estimated for ($25,000) will not be sufficient, but that the sum of $60,00 will be required for the above-mentioned purpose for the balance of the fiscal year. I have therefore the honor to ask that a copy of this letter be transmitted to the Committee on Appropriations of the Senate and House with the request that the sum of $60,000, instead of $25,000, be included in the deficiency bill now in course of preparation by the House committee, to enable this office to meet contract obligations for the transportation of Indian goods and supplies. Very respectfully,